Privacy Notice (How we use pupil information)
Why do we collect and use pupil information?
We use the pupil data:
The categories of pupil information that we collect, hold and share include:
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold pupil data for any length of time that is considered necessary to support the pupils' school life.
Who do we share pupil information with?
We routinely share pupil information with:
We also provide pupil level personal data to third party organisations which supply services to us for which the provision of the data is essential for the service to be provided. Decisions on whether to release this data are subject to a robust approval process, including the arrangements in place to store and handle the data. We currently provide pupil level data for the following purposes:
School staff and invited representatives of the press do take photographs of students, in school or on school trips, for internal purposes. We may use these photographs for publication, for school publicity, but we will not name the pupils without the consent of their parents. If a parent does not want his/her child to be involved in the production of images s/he is asked to inform the school, in writing.
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Ministry of Education on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Mrs Anne Metola, PA to the principal, [email protected]
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Agencia Española de Protección de Datos (AEPD).
Contact:
If you would like to discuss anything in this privacy notice, please contact:
Why do we collect and use pupil information?
We use the pupil data:
- to support pupil learning
- to monitor and report on pupil progress
- to provide appropriate pastoral care
- to assess the quality of our services
- to comply with the law regarding data sharing
The categories of pupil information that we collect, hold and share include:
- Personal information (such as name, unique pupil number and address)
- Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
- Medical information (such as name of GP, relevant medical conditions)
- Attendance information (such as sessions attended, number of absence, absence reasons)
- Behavioural information (such as behaviour incidents, exclusions)
- Assessment information (such as national curriculum assessments)
- Special educational needs information
- School history (such as where pupils go when they leave us)
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold pupil data for any length of time that is considered necessary to support the pupils' school life.
Who do we share pupil information with?
We routinely share pupil information with:
- schools that the pupils attend after leaving us
- our local authority (Consellería de Educación)
- the Ministry of Education
We also provide pupil level personal data to third party organisations which supply services to us for which the provision of the data is essential for the service to be provided. Decisions on whether to release this data are subject to a robust approval process, including the arrangements in place to store and handle the data. We currently provide pupil level data for the following purposes:
- Systems integral to the delivery of core business services, e.g. School catering, Alexia
- Systems integral to the operation of IT Services systems, e.g. Google, Microsoft
- Curriculum products, e.g. Nessy, Tapestry
School staff and invited representatives of the press do take photographs of students, in school or on school trips, for internal purposes. We may use these photographs for publication, for school publicity, but we will not name the pupils without the consent of their parents. If a parent does not want his/her child to be involved in the production of images s/he is asked to inform the school, in writing.
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Ministry of Education on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Mrs Anne Metola, PA to the principal, [email protected]
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- request the destruction of any data that is considered unnecessary to support the pupil’s learning, academic life and/or history.
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Agencia Española de Protección de Datos (AEPD).
Contact:
If you would like to discuss anything in this privacy notice, please contact:
- Mrs Anne Metola, PA to the Prinicpal, [email protected]
